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New Year’s Resolution: Be Good To Your Data

January 5, 2009 By Robert 2 Comments Filed Under: Databases, IT Management, Security Tagged With: Databases, IT Management, Security

My friend and fellow consultant John Kenyon is fond of saying that, after people, data is an organization’s most important asset. An organization’s databases store its history: contact records; people served; donors, funders, and prospects; VIPs, volunteers, and vendors; event attendees, and more. Yet many organizations don’t pay enough attention to the care and feeding of their databases.

Without policies, procedures, training, management, and ongoing attention, databases will become filled with inconsistent, unusable data, and data will be scattered hither and yon in spreadsheets, shadow databases, and desk drawers.

Some tips: Make sure someone is overseeing training and user support and watching for (and fixing) data entry errors. Pay attention to confidentiality and security: give staff and volunteers access to the data they need to do their jobs, but no more. Do all you can to prevent staff from downloading sensitive data to laptops and memory sticks. And run backups religiously.


NOTE: This post is part of a collaborative effort organized by Convio. Other participating blogs include:
• Judi Sohn www.momathome.com/
• Michael Cervino beaconfire.com/blog/
• Beth Kanter beth.typepad.com/beths_blog/
• Tad Druart www.connectioncafe.com
• Jeff Brooks www.donorpowerblog.com/donor_power_blog
• Roger Carr everydaygiving.typepad.com/
• David Neff www.fispace.org/
• Matt Wilson mcommons.com/blog/
• NTEN www.nten.org/blog
• Peter Deitz www.blog.socialactions.com
• Wendy Covey www.trewmarketing.com/spotlight/

The resolutions are collected at www.convio.com/resolve2009, where readers can vote on their favorites. And you can also link your own resolution posts to www.connectioncafe.com


Robert

Trackbacks

  1. Robert L. Weiner: Nonprofit Fundraising Technology Consulting » Controlling data entry says:
    February 11, 2011 at 4:40 pm

    […] New Year’s Resolution: Be Good To Your Data […]

  2. Nonprofit Resolutions for 2012 for your fundraising success | Pamela Grow's Grantwriting Blog says:
    January 3, 2012 at 9:08 am

    […] your resolutions, keep trying.”  His offers a resolution that every nonprofit should heed:  Be good to your data.  Robert says “I wrote this post two years ago and still stand behind it   I hope […]

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  • Home
  • Clients
  • Resources
    • CRMs and Donor Databases – Vendors
    • CRMs and Donor Databases – Selection and Strategy
    • CRMs and Donor Databases – Implementation
    • CRMs and Donor Databases – Management
    • Development Operations/Development Services/Advancement Services
    • Email Marketing
    • Newsletters
    • Online Fundraising
    • Online Privacy
    • Social Media
    • Spam
    • Technology Planning
    • Hiring Consultants
    • For Consultants
    • Other Resources
  • Robert Weiner’s Blog
    • Get My Blog Via Email
    • Blogroll
  • About
    • Testimonials
    • Articles by Robert Weiner
    • Presentations by Robert Weiner
    • Robert’s Tweets
    • Services
      • Needs Assessments
      • Vendor Selection
      • Process Improvement
      • Staffing
      • Technology Planning
      • Implementation Support
      • On-Call Advice
  • Contact
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